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April 2016 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

4/12/16

MEMBERS PRESENT:            Cynthia Adamson, Windsor Czeschin, Rick Phelps

STAFF:                                   Patrick Allen, Marianne O’Connor

MINUTES

1.         Rick Phelps called the meeting to order at 5:08 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public comment

4.            APPROVAL OF 3/8/16 MINUTES – Cynthia Adamson made a motion to approve the minutes of the 3/8/16 Board meeting. Windsor Czeschin seconded the motion and all Board members present voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 3/31/16. Windsor Czeschin made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5A.            DELINQUENT ACCOUNTS REPORT – Marianne advised that many of the delinquencies are being caught up.

5B.            2016/2017 BUDGET WORKSHEETS – Continued to May meeting

6A.            SEWER USE FEE CPI INCREASES – Marianne is waiting for opinion from County Counsel and if required, a Public Hearing will be scheduled for 6/14/16 and Notices will be sent to all property owners by 4/29/16.

6B.      JOB PERFORMANCE EVALUATIONS

1)     Rick Phelps and Cynthia Adamson recommend approving a 3% CPI increase to the current salary for Patrick Allen, as called for in his current agreement

2)     Rick Phelps and Cynthia Adamson recommend approving a 3% CPI increase to the current salary for Marianne O’Connor, as called for in her current agreement.

Windsor Czeschin made a motion to accept the Job Performance Evaluation letters developed for Patrick Allen and Marianne O’Connor, with the increases effective 7/1/16. Cynthia Adamson seconded the motion and all Board members present voted in favor.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – Tabled

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT - Tabled

8.         BILLS TO BE PAID – Cynthia Adamson made a motion to pay the bills as presented with ck#6837 - #6840 signed with only one signer, with the second signature to be obtained after issuance of check. Windsor Czeschin seconded the motion and all Board members present voted in favor.

9.            GENERAL MANAGER UPDATE – Patrick Allen had emailed his status report to the Board members prior to the meeting as requested by Rick Phelps and Cynthia Adamson during his job performance evaluation meeting and will continue to work toward a template to be used for this report each month. Patrick discussed that the water well needs a new pump and electrical for an estimated cost of $4000.00. He is waiting for a call back to have that work scheduled.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Cynthia Adamson made a motion to adjourn the meeting. Windsor Czeschin seconded the motion and all Board members present voted in favor. The meeting was adjourned at 5:35 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, May 10, 2016 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 


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