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May 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

5/9/17

MEMBERS PRESENT:            Windsor Czeschin, Steve Shipley, Cynthia Adamson

            Garrett Higerd

ONE BOARD VACANCY

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:10 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public comment

4.            APPROVAL OF 4/11/17 MINUTES – Cynthia Adamson made a motion to approve the 4/11/17 Regular Board Meeting minutes. Windsor Czeschin seconded the motion and Garret Higerd abstained with all remaining Board members present voting yes.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 4/30/17. Windsor Czeschin made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5A.      NEW ACCOUNTING FIRM FOR GASB REPORTING – Cynthia Adamson made a motion to accept Robert Johnson Accounting’s proposal of $1500 for FYE 6/30/17 GASB-68 pension computations. Garrett Higerd seconded the motion and all Board members present voted in favor. Garrett commented he is very interested in knowing about the District’s unfunded PERS liability and the District’s effort to budget for enough for employee retirement.

5B.            2017/2018 BUDGET WORKSHEETS – Marianne reviewed the worksheets with the Board. Garrett Higerd would like to delay the paving at the plant and instead focus on slurry coating of Juniper Drive. Garrett Higerd made a motion to adopt the 2017/2018 Budget with a reduction in the Capital Purchases to $25,000 with the goal the District has the $25,000 represented in our Reserve at the end of 6/30/18. Windsor Czeschin seconded the motion and all Board members present voted in favor.

6A.      JOB PERFORMANCE REVIEWS – Cynthia and Garrett met with the employees and recommend a 3% CPI increase in salary, plus 3 additional days of vacation (for a total of 18 days/yr. vacation) for Patrick Allen effective 7/1/17, consistent with the Employee Contract.

Cynthia and Garrett recommend a 3% CPI increase in salary for Marianne O’Connor effective 7/1/17, consistent with the Employee Contract.

Garrett commented he would like to look at the salary CPI increases in both employee contracts as it relates to the % increase to the District’s revenues. The Board would like Patrick to do an Emergency Response Plan presentation with the Board annually. Garrett and Cynthia commented they recognized that the Board needs to be more knowledgeable about the sewer facilities, maps, District documents and procedures.

6C.            CANDIDATES FOR VACANCY ON BOARD – The Board requested Marianne schedule a Special Board Meeting for June 6, 2017 for the Board to interview the applicants for the Board vacancy.

7A.            PLANNING ISSES, RPAC, COMMUNITY CENTER - Marianne advised the community design workshops for the skate park will begin this Thursday.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT - Tabled, however the Board and General Manager are keeping an eye on the runoff that could affect the road.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with ck#7140 - #7143with only one signer, with the second signature to be obtained after issuance of check, and ck #7138 issued to Billy Czeschin and #7139 to Steve Shipley, both with two signatures. Cynthia Adamson seconded the motion and all Board members present voted in favor.

9.            GENERAL MANAGER UPDATE – Patrick Allen discussed the status of the facilities and reported all is running smoothly.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS - Appointment of new Board member to fill the vacancy due to resignation of Richard Phelps. Review using the County Investment Pool for District’s reserves.

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:48 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, June 13, 2017 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 


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