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Home Minutes August 2019 Board Meeting Minutes
August 2019 Board Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

8/13/19

MEMBERS PRESENT:         Steve Shipley, Garrett Higerd, Cindy Adamson, Windsor Czeschin, Isabel Connolly

MEMBERS ABSENT:           None

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Garrett Higerd called the meeting to order at 5:13 p.m.

2.         ADDITIONS TO AGENDA – Garret Higerd made a motion to add an agenda item to this meeting: Discussion of Grand Jury Report. Isabel Connolly seconded the motion and all Board members voted in favor

3.         PUBLIC COMMENT – None

4.         APPROVAL OF 7/09/19 MINUTES - Cynthia Adamson made a motion to approve the 7/09/19 Regular Board Meeting Minutes. Windsor Czeschin seconded the motion and all Board members voted in favor.

5.         FINANCIAL REPORT – Marianne presented and discussed the Financial Report for the period ending 7/31/19. Isabel Connolly made a motion to approve the Financial Report. Cynthia Adamson seconded the motion and all Board members voted in favor.

5A.      PUBLIC HEARING – Delinquent Accounts as of 6/30/19 – Steve Shipley closed the Regular Meeting at 5:17 p.m. and opened the Public Hearing at 5:18 p.m. The Board discussed correspondence received from Elroy Payne. The account has been delinquent since 5/1/17, with the last payment 12/15/17. No response seems necessary as information was mailed to all affected property owners prior to the required charge for additional living units on a property. Garrett Higerd made a motion to adopt Resolution 2019-02 adopting the Delinquent Accounts Report as of 6/30/19.   Windsor Czeschin seconded the motion and all Board members voted in favor. Steve Shipley closed the Public Hearing at 5:30 p.m. and re-opened the Regular Board Meeting at 5:31 p.m.

6A.      AB2249 PUBLIC CONTRACT PROCUREMENT PROCEDURES – Marianne has not heard back from Robert Johnson’s office regarding the requirements for AB2249.

6B.      GRAND JURY REPORT – Patrick reviewed forms and information regarding contracts and bidding with the Grandy Jury members. We need to be more consistent with our bidding procedures and time frames. They now understand that we are not required to put the snow removal out to bid as it is considered maintenance, rather than construction. Garrett would like County Counsel to create a chart for Special Districts on requirements for procurement, bidding and best practices. We need to work with DIR for a Labor Compliance Program to be approved by DIR. Then prevailing wages would not be required until the job exceeds $25,000. We would like clarification on what has to go out to bid – maintenance vs. construction and there is a need to develop a good policy to follow. The District needs some solid answers and definitive direction. Garrett feels the Juniper Drive slurry project needs to go out to bid and also consult with County Counsel for clarity.

7A.      PLANNING ISSUES, RPAC, COMMUNITY CENTER – The landscape rehabilitation is taking place at the Community Center. Marianne advised that CSA#1 has developed an online survey asking the community what they would like to see, as they want to update their 10-year plan..

 

7B.      JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Garrett asked Marianne to send him a pdf of the Juniper Drive road improvements when the road was first paved. Garrett advised that the bid package that went out for the County road improvements was very competitive. They are scheduling their work for September. We may need to do a Special Meeting to review and approve the bid package. Garrett, Steve and Patrick will walk the road this Saturday and review a bid package that Garrett will assist in developing. Paving repairs may need to be done by Black Gold or Clair Construction before the slurry work on the whole road.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members voted in favor. Checks #7753-#7757 were signed by one signer with the second signature to be obtained when issuing a check.

9A.      GENERAL MANAGER REPORT – Patrick reviewed the current conditions at the plant and the pump station. He is waiting for the parts to make the repairs in the one tank.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Solar Project and Backup Generator at the Treatment Plant

Isabel Connolly made a motion to adjourn the meeting. Windsor Czeschin seconded the motion and all Board members present voted in favor. The meeting was adjourned at 7:00 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, September 10, 2019 at 5:30 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 


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