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Home Minutes September 2019 Meeting Minutes
September 2019 Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

9/10/19

MEMBERS PRESENT:         Steve Shipley, Garrett Higerd, Cindy Adamson, Windsor Czeschin

MEMBERS ABSENT:           Isabel Connolly

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:07 p.m.

2.         ADDITIONS TO AGENDA – Windsor Czeschin made a motion to add Human Resources discussion to the agenda. Cindy Adamson seconded the motion and all Board members present voted in favor.

3.         PUBLIC COMMENT – None

4.         APPROVAL OF 8/13/19 MINUTES - Cynthia Adamson made a motion to approve the 8/13/19 Regular Board Meeting Minutes, as amended. Garrett Higerd seconded the motion and all Board members present voted in favor.

5.         FINANCIAL REPORT – Marianne presented and discussed the Financial Report for the period ending 8/31/19. Garrett Higerd made a motion to approve the Financial Report. Windsor Czeschin seconded the motion and all Board members present voted in favor.

6A.      JUNIPER DRIVE SLURRY SEAL PROJECT – The bid package went out and the Invitation to Bid was published in the newspaper. Speiss Construction (Black Gold Asphalt) came to the bid conference. Patrick walked the job with them for review. Garret commented that Valley Slurry Seal may be interested as they are in the area now and usually bid the County’s work. Patrick will contact some of the other contractors in the list. Patrick will open the bids that do come and use the bid checklist and check the math. There will then be a 5 day period for bid protest. A Special Meeting will be scheduled to award the contract to the low bidder. Once the Notice to Proceed is issued, work has to start and finish within 30 days. If the weather turns bad, then there could be a forced weather delay. Garrett will handle the Notice of Exemption re: CEQA.

6B.      AB2249 PUBLIC CONTRACT PROCUREMENT PROCEDURES – Marianne will research more information on AB2249.

6C.      GRAND JURY REPORT – Garrett commented we have 90 days to respond to their report. Cindy and Windsor agreed to be on a subcommittee to draft a response and review it at a Special Meeting and get it out to the Superior Court Judge by 9/28/19.

6D.      SOLAR PROJECT AND BACKUP GENERATOR FOR TREATMENT PLANT – Patrick commented he has been receiving information regarding some grants coming available. They are asking for a list of projects to see if there is funding available.

NEW ADDITION – HUMAN RESOURCES – Windsor mentioned that Katie Durgin, who is the new secretary for the Long Valley Fire Protection District, might be interested in filling the Secretary of the Board position when Marianne retires. Marianne mentioned she has also spoken with someone who is interested and has the skill set for the position. Garrett and Cindy agreed to form a sub-committee to handle upcoming human resources issues.

7A.      PLANNING ISSUES, RPAC, COMMUNITY CENTER – The landscape rehabilitation is taking place at the Community Center. Marianne advised that CSA#1 has developed an online survey asking the community what they would like to see, as they want to update their 10-year plan..

 

7B.      JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Billy Czeschin has one more year on his snow removal contract

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Checks #7774-#7778 were signed by one signer with the second signature to be obtained when issuing a check.

9A.      GENERAL MANAGER REPORT – Patrick reviewed the current conditions at the plant and the pump station. He spent a day working on the flight repairs for the tank, along with Jason Hatter and an employee from Drain Pro. He has done a lot of line cleaning and a plug up repair on Regan Greene’s property again. There was a water leak in the domestic well irrigation system at the plant which had to be excavated and repaired. There have been lots of USA Dig projects going on. Patrick is going to purchase a storage container to store supplies and repair parts at the plant.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – New website

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 7:07 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, October 8, 2019 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 


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