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Home Minutes September 2019 Special Meeting Minutes
September 2019 Special Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

SPECIAL BOARD MEETING

9/20/19

MEMBERS PRESENT:         Garrett Higerd, Cindy Adamson, Windsor Czeschin, Isabel Connolly

MEMBERS ABSENT:           Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Garrett Higerd called the meeting to order at 5:06 p.m.

2.         ADDITIONS TO AGENDA – Windsor Czeschin made a motion to add Grand Jury Response letter approval to the agenda. Cindy Adamson seconded the motion and all Board members present voted in favor.

3.         PUBLIC COMMENT – None

4.         JUNIPER DRIVE SLURRY SEAL PROJECT – There were two bids that arrived by 3:00 p.m. on 9/13/19, and there was a $70,000 difference. Patrick reviewed the bid opening with the Board. Garrett commented he has reviewed the low bid and all looks fine and interestingly many line items came in the same as his estimate. Garrett made a motion to award a contract in the amount of $178,795.40 to Speiss Construction for the asphalt maintenance work on Juniper Drive and Pinon Drive, and to delegate to the General Manager to execute and administer the contract and issue Change Orders as needed, not to exceed the legal limits of $25,000 per Change Order. Windsor Czeschin seconded the motion and all Board member present voted in favor. Garrett will create the final contract documents by Monday and will file the CEQA Notice of Exemption next week when he is in Bridgeport.

NEW – GRAND JURY RESPONSE LETTER – The Board reviewed and revised the draft response letter created by Windsor and Cindy. Garrett made a motion to approve the letter with the edits discussed. Isabel Connolly seconded the motion and all Board members present voted in favor.

5.         SEWER FACILITIES UPDATE – Patrick reviewed how things went with the sewer facilities during the sudden power outage undertaken by SCE. The pump station generator worked well. This was a test to see how far the fuel will last. About 1 ½ days per tank because all of the water in the community is less because of wells, which don’t run during a power outage.

The treatment at the plant was stale after 24 hours. He tested for MCWD tests on Wednesday and the treatment was actually good in the tests (visually), and he is waiting for the test results. If he had notice prior to the outage, he could have done preparations at the plant. Windsor commented that one of the water companies in the area is getting a grant for a generator.

Windsor Czeschin made a motion to adjourn the meeting. Isabel Connolly seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:50 p.m.

 


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