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Home Minutes Feb. 11, 2020 Reguar Board Mtg Minutes
Feb. 11, 2020 Reguar Board Mtg Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

2/11/20

MEMBERS PRESENT:         Cindy Adamson, Isabel Connolly, Garrett Higerd

                                                Steve Shipley

MEMBERS ABSENT:           Windsor Czeschin

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

Steve Shipley called the meeting to order at 5:12 p.m.

2.         ADDITIONS TO AGENDA – None

3.         PUBLIC COMMENT – None

4.         APPROVAL OF 1/14/20 MINUTES – Garrett Higerd made a motion to approve the 1/14/20 Regular Board Meeting Minutes. Isabel Connolly seconded the motion and all Board members present voted in favor, with Steve Shipley abstaining as he did not attend.

5.         FINANCIAL REPORT – Marianne presented and discussed the Financial Report for the period ending 1/31/20. Garrett Higerd made a motion to approve the Financial Report. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5A.      BUDGET REVIEW – The Board reviewed the current budget and agreed on several line item adjustments for a revised budget. Garrett Higerd made a motion to adopt the Revised 2019/2020 Budget with the agreed upon amendments. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5B.      DELINQUENT ACCOUNTS REPORT – Marianne provided the Board with a listing of delinquent accounts for both Sewer Use Fees and Juniper Drive Road Maintenance Fees. Some accounts do not have correct mailing addresses and it has been difficult to ascertain the correct addresses. Steve Shipley suggested putting an envelope on the door at the physical address if unable to get good mailing addresses.

6A.      AB2249 PUBLIC CONTRACT PROCUREMENT PROCEDURES – Tabled for more information from the County.

6B.      SOLAR PROJECT/BACKUP GENERATOR FOR TREATMENT PLANT – Take off agenda for now.

6C.      NEW WEBSITE – ADA COMPLIANT – The Board agreed for Marianne to move forward with Streamline for a new website for the District, at a cost of $100 per month.

6D.      LEGAL SERVICES AGREEMENT – Garrett will negotiate the fee and scope of work with Liebert Cassidy Whitmore, and begin submitting questions for their review and response.

6E.       HUMAN RESOURCES – Marianne will continue the ad postings in the local newspapers and other sources, with a new posting on governmentjobs.com through the end of the month and the Board will develop a list of questions for the candidates for the Secretary/Finance Officer position. Patrick will talk with Keith Hafner and possibly set up a meeting between Keith, Steve Shipley and himself.

7A.      PLANNING ISSUES, RPAC, COMMUNITY CENTER – Nothing new to report

7B.      JUNIPER DRIVE SLURRY SEAL PROJECT - project is on winter hold.

8.         BILLS TO BE PAID – Cynthia Adamson made a motion to pay the bills as presented. Isabel Connolly seconded the motion and all Board members present voted in favor. Checks #7893-#7898 were signed by one signer with the second signature to be obtained when issuing a check.

9A.      GENERAL MANAGER REPORT – Patrick updated the Board that treatment is suffering and test results show slightly over limit. He will try some things and possibly turn on the second blower. He will be resampling and will report to SWRCB.

9A2)    ROOF REPAIR - Patrick reported that the office roof has been repaired at a cost of $17,000, of which the insurance will pay $16,150.

9B.      YZAGUIRRE REQUEST FOR RELIEF – The Board determined there would be no waiver on the use fees owing on his parcel. A letter will be sent.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Isabel Connolly made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 8:23 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, March 10, 2020 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 


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