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March 2019 Board Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

3/12/19

MEMBERS PRESENT:         Steve Shipley, Garrett Higerd, Isabel Connolly, Cindy Adamson, Windsor Czeschin

GUESTS:                                Joseph Santos

STAFF:                                   Patrick Allen, Marianne

MINUTES

1.         Steve Shipley called the meeting to order at 5:07 p.m.

2.         ADDITIONS TO AGENDA – None

3.         PUBLIC COMMENT – Joseph Santos of the Crowley Lake Trailer Park came to the meeting to discuss connection and fees for additional sewer connections of parcels within the Crowley Lake Trailer Park. If a connection is made to the main line, the connection fee applies. If he connects into his existing sewer line which is already connected to the District’s main sewer line, there is no connection fee required.

4.         APPROVAL OF 1/8/19 MINUTES – Cynthia Adamson made a motion to approve the 1/8/19 Regular Board Meeting Minutes (February meeting was cancelled). Isabel Connolly seconded the motion, Windsor Czeschin abstained from voting and all other Board members voted in favor.

5.         FINANCIAL REPORT – Marianne presented and discussed the Financial Report for the period ending 2/28/19. Windsor Czeschin made a motion to approve the Financial Report. Garrett Higerd seconded the motion and all Board members voted in favor. Garrett asked how the snow removal is going? Patrick replied it has gone very well and Billy has gone over the 60 hours and so will submit a billing for the extra hours. Cynthia concurred that the snow removal has been very good.

5A.      COMMERCIAL PROPERTIES – Marianne received a response from Sam Mudie regarding the uses on his property and his account has been adjusted for the increased use.

5B.      JT HATTER 2018/2019 CONTRACT APPROVAL – Cynthia Adamson made a motion to approve the 2018/2019 Contract with J.T. Hatter. Isabel Connolly seconded the motion and all Board members voted in favor. Steve signed the contract and Marianne will provide to Jason Hatter for his signature.

5C.      2018/2019 BUDGET – Windsor Czeschin made a motion to adopt the revised 2018/2019 Budget. Garrett Higerd seconded the motion and all Board members voted in favor.

6A.      SEWER CONNECTION FEE ORDINANCE – take off agenda

6B.      AB2249 PUBLIC CONTRACT PROCUREMENT PROCEDURES – Garrett commented that the benefit is that the limit is higher before going out to bid. Marianne will contact Robert Johnson to see if the District is set up to comply with the “cupcake” act in AB2249. If so, then we can adopt a resolution to comply with the procurement procedure.

7A.      PLANNING ISSUES, RPAC, COMMUNITY CENTER – No updates

 

7B.      JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Patrick commented that the snow removal has been good with no problems or calls. He also commented he wants to move forward with the scheduling process to have the repaving done on the road and will appreciate any update from the County regarding their paving schedule, in the event the District can use the same contractor. Marianne will draft a letter regarding the Spring runoff and distribute to the Board for review, in order to mail out by 4/15/19.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Checks #7647-7650 were signed by one signer, with the second signature to be obtained when the check is issued. Check #7646 was signed with two signers to be used for Billy Czeschin’s invoice. Windsor asked RACE has reimbursed the District for the cut main line repairs? Patrick will check.

9A.      GENERAL MANAGER REPORT – Patrick commented that the weather this winter has made things very challenging at the plant and lift station. One tank is still down because of the freezing. Power outages have been less than in previous years, which has been a relief. The new lift station panel has made a big difference in the alarm call outs he had been receiving in the past.

9A1).   LIFT STATION ALARM SYSTEM – Some additional adjustments and work still need to be done at the lift station.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Employee Performance Reviews/Salary Negotiation, Resolution re: Statement of Investment Policy, 2019/2020 Budget

Isabel Connolly made a motion to adjourn the meeting. Windsor Czeschin seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:30 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, April 9, 2019 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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