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June 2018 Board Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

6/12/18

MEMBERS PRESENT:            Isabel Connolly, Cynthia Adamson, Windsor Czeschin

                                                Steve Shipley, Garrett Higerd

STAFF:                                   Marianne O’Connor, Patrick Allen

GUESTS:                                Mary Rohan

MINUTES

1.         Steve Shipley called the meeting to order at 5:06 p.m.

4.            PUBLIC COMMENT – Mary Rohan attended the meeting to discuss the removal of sandbags on Juniper Drive and the culvert repair. Steve will get the sandbags removed and meet with Patrick regarding the repair.

2.            CLOSED SESSION – Staff Review – Board went into Closed Session at 5:12 p.m.. Board adjourned closed session at 6:48 p.m., and reopened the meeting to Regular Session at 6:49 p.m. Negotiations with General Manager will be continued. The Board advised the Secretary of the Board that her contract will be renewed for 2018/2019, with a 3% CPI adjustment.

3.            ADDITIONS TO AGENDA – None

5.            APPROVAL OF 5/08/18 MINUTES – Windsor requested an amendment to Item 8B) to read “$127.50”. Windsor Czeschin made a motion to approve the 5/08/18 Regular Board Meeting Minutes, as amended. Garrett Higerd seconded the motion and all Board members voted in favor.

6.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 5/31/18. Cynthia Adamson made a motion to accept the financial report. Isabel Connolly seconded the motion and all Board members voted in favor. Marianne will send the Board the PERS report re: the annual unfunded liability when it arrives.

6A.      Parcels with potential multi-family use – Patrick discussed the new Wilson connection and it appears there will only be one family dwelling on the property. Patrick will draft a letter to be sent to property owners with potential multi-family use regarding the ordinance and applicable sewer use fees. Marianne will email the Ordinance regarding Sewer Connections to the Board.

6C.            2018/2019 BUDGET – Isabel Connolly made a motion to approve the 2018/2019 proposed Budget. Cynthia Adamson seconded the motion. Two Board members voted in favor, and three Board members voted against. Motion failed. Garrett Higerd made a motion to adopt a Rollover Budget based on the 2017/2018 Budget, to be amended when accurate estimates are determined for staff expenses. Windsor Czeschin seconded the motion and all Board members voted in favor.

6D.            Memorandum of Understanding with PERS – Windsor and Garrett both expressed they are not in favor of this MOU. The additional compensation to the General Manager for work was considered Management Incentive Pay and not eligible for PERS retirement contributions.

7A.            Planning Issues, RPAC, Community Center – Skate Park is open and well-used.

7B.      Juniper Drive Special Zone of Benefit – Steve and Patrick will get together on the culvert repair.

9A1).   MONO COUNTY LOAN – Loan Approval is on Board of Supervisor’s Agenda.

6B.            STRATEGIC PLANNING FOR RESERVES AND ASSET MANAGEMENT & RISK ASSESSMENT AND RATE STUDY – Subcommittee has not been able to meet yet. Garrett has been too busy with his regular job.

8.         BILLS TO BE PAID – Windsor asked about the invoice from USA Blue Book that did not appear on the credit card statement and Patrick advised this was Jason’s invoice that was mailed to HCCSD in error. The invoice from USA Blue Book that was on the credit card statement was received and it was correct. The invoice from Valley Power was for the generator repair. Windsor Czeschin made a motion to approve the bills as presented for payment with ck#7438 – 7443 signed by only one signer with the second signature to be obtained after issuance of the check. Cynthia Adamson seconded the motion and all Board members voted in favor.

9A.            GENERAL MANAGER REPORT – Patrick advised that treatment is great and he has been running two blowers, so the power bill will be a bit higher during this period. He advised he has saved the District approximately $22,000 on SCE billings by using one blower as much as possible since he has been with the District.

8B).            OPERATOR IN TRAINING/TRANSITION COMMITTEE– Still need to meet with Patrick and continue negotiations.

9.         NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Review Ordinance re: Sewer Connection Fees.

Isabel Connolly made a motion to adjourn the meeting. Windsor Czeschin seconded the motion and all Board members voted in favor. The meeting was adjourned at 8:45 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, July 10, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.   Garrett Higerd and Windsor Czeschin will be unable to attend.

 
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