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November 2018 Board Meeting Minutes PDF Print E-mail




MEMBERS PRESENT:         Isabel Connolly, Steve Shipley, Garrett Higerd, Windsor Czeschin, Cindy Adamson

STAFF:                                   Patrick Allen, Marianne


1.         Steve Shipley called the meeting to order at 5:10 p.m.

2.         ADDITIONS TO AGENDA – None

3.         PUBLIC COMMENT – None

4.         APPROVAL OF 10/09/18 MINUTES – Windsor Czeschin made a motion to approve the 10/09/18 Regular Board Meeting Minutes. Cynthia Adamson seconded the motion and all Board members voted in favor.

5.         FINANCIAL REPORT – Marianne presented and discussed the Financial Report for the period ending 10/31/18. Isabel Connolly made a motion to approve the Financial Report. Cynthia Adamson seconded the motion and all Board members voted in favor.

            Marianne advised the Board that she will need to purchase a new computer for the District, and would also like authorization to purchase a laptop computer to bring to meetings. The Board gave Marianne authority to purchase the computers.

5A.      PARCELS WITH MULT-FAMILY USE – Marianne will send a letter to the commercial properties in the District for clarification on what their actual usage is.

5B.      STAFF NEGOTIATIONS– Patrick commented that Jason needs to sign his contract before it can go to the Board for signature. Jason won’t be taking the phone in order to cover any of the 24/7 on call requirements. Marianne will contact SDRMA to determine if Jason is covered by the District’s insurance when he is covering for Patrick. Windsor and Steve recommended a 3% increase for Patrick’s 2018-2019 contract, effective 7/1/18. Patrick will continue keeping the phone 24/7. Isabel Connolly made a motion to approve Patrick Allen’s employment agreement for his position of General Manager for 2018/2019, effective 7/1/18 with a 3% increase, with continued discussion about compensation for the pager/phone 24/7 requirement and call outs. Garrett Higerd seconded the motion and all Board members voted in favor. Windsor will develop the contract documents for signatures.

5C.      2018/2019 BUDGET – tabled.

5D.      ESTABLISHING NEW BANK ACCOUNTS – Marianne received the fee information from Union Bank and the fees are not acceptable, as compared to the current Bank of America fees. She will discuss the fees with Eastern Sierra Community Bank, but at this point she will also be researching how to just process new signature cards on the B of A accounts.

6A.      ADOPT CONFLICT OF INTEREST CODE – Marianne presented a Conflict of Interest Code which specifies who is required to file a Form 700, since the District has not had an updated code in place. Garrett Higerd made a motion to adopt the Conflict of Interest Code for Hilton Creek Community Services District. Cynthia Adamson seconded the motion and all Board members voted in favor.

6B.      ADOPT RESOLUTION 2018-03 RE: SECTION 218 AGREEMENT – Marianne explained that PERS requires a Section 218 Agreement to be on file, and adopting this resolution is the first step in the process to have the District’s documents updated. Cynthia Adamson made a motion to adopt Resolution 2018-03. Isabel Connolly seconded the motion. Isabel Connolly, Cynthia Adamson and Steve Shipley voted in favor with Garret Higerd and Windsor Czeschin abstaining. (AMENDED 12/11/18 – motion did not pass).

6C.      SEWER CONNECTION FEE ORDINANCE – tabled to future meeting.



7B.      JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Cindy commented the culvert repair is great.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members voted in favor. Checks #7552-7556 were signed by one signer, with the second signature to be obtained when the check is issued, and checks #7548-7551 signed by two signers to be used for bills coming in after the meeting.

9A.      GENERAL MANAGER REPORT – Patrick reviewed his written update.

9A1).   LIFT STATION ALARM SYSTEM – Patrick discussed the probe/alarm at the lift station and the work Jason Hatter and Rob Motley are in the process of doing to eliminate the numerous alarm call outs.

9A2).   FUTURE BIO SOLIDS DISPOSAL - To be discussed at future meeting.


Isabel Connolly made a motion to adjourn the meeting. Garrett Higerd seconded the motion and all Board members voted in favor. The meeting was adjourned at 7:20 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, December 11, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

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