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August 2018 Board Meeting Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

8/14/18

MEMBERS PRESENT:            Isabel Connolly, Cynthia Adamson, Garrett Higerd, Windsor Czeschin

MEMBERS ABSENT:            Steve Shipley

STAFF:                                   Patrick Allen

MINUTES

1.         Garrett Higerd called the meeting to order at 5:05 p.m.

2.            ADDITIONS TO AGENDA – None

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 7/10/18 MINUTES – Cynthia Adamson made a motion to approve the 7/10/18 Regular Board Meeting Minutes, as amended. Isabel Connolly seconded the motion and all Board members present voted in favor, with Garrett Higerd abstaining.

5.            FINANCIAL REPORT – Marianne was absent from the meeting. Financial update will be presented at the September meeting.

5A.      Parcels with potential multi-family use – The letter has been sent out to all customers advising of the applicable sewer use fee rates per ordinance. A second letter to all property owners the Board is confident has multiple dwelling use on their properties stating the extra charge, why, and encourage them to call with questions will be sent out. Possibly contact property owners in question before applying the increase.

5B.            Stratigic Planning for Reserves and asset Management & Risk Assessment and Rate Study – tabled

5C.      Staff Negotiations – Patrick discussed the issues that have come up with regard to his PERS retirement, and discussed the transition.

5D.            2018/2019 Budget – tabled

6A.            Review of Sewer Connection Ordinance – discussion of lowering second unit hookup. No decision.

6B.      Board Term Expirations – Cynthia Adamson, Isabel Connolly, Garrett Higerd – all have completed and submitted candidacy papers to continue as Board members.

7A.            Planning Issues, RPAC, Community Center – no updates

7B.      Juniper Drive Special Zone of Benefit – Billy Czeschin will make culvert repairs. He has cleared the roads twice due to flash flooding. Patrick is researching a street sweeper and also discussing the road with Clair Construction and Black Gold Asphalt.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Isabel Connolly seconded the motion and all Board members present voted in favor. Checks #7483-7488 were signed by one signer, with the second signature to be obtained when the check is issued.

9A.            GENERAL MANAGER REPORT – Patrick discussed the status of the plant and lift station. There have been six emergency callouts – two for the transducer, two power outages, one by a resident, and one during working hours. There will be invoices for a transducer $1500 and RAS pump $2900. There have been some new connections and he also discussed new connections with the CL Trailer Park. Three phone calls have come in regarding multi-use fees. Mostly curious questions, but two indicated they have multi-use and one was actually paying the use fees unnecessarily because they have torn down the resident many years ago, but kept paying the fees. Patrick is looking into a camera for the lift station and plant.

9A1).   MONO COUNTY LOAN – Loan has been funded

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Moving District funds from Bank of America to Union Bank

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 7:00 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, September 11, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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