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September 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

9/12/17

MEMBERS PRESENT:            Steve Shipley, Cynthia Adamson, Garrett Higerd, Windsor Czeschin, Isabel Connolly

STAFF:                                   Marianne O’Connor, Patrick Allen

GUESTS:                                Billy Czeschin

MINUTES

1.         Steve Shipley called the meeting to order at 5:15 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 8/8/17 MINUTES –Cynthia Adamson made a motion to approve the 8/8/17 Regular Board Meeting minutes. Garrett Higerd seconded the motion and all Board members present voted yes.

Isabel attend the meeting at this point

7B)            JUNIPER DRIVE ROAD REPAIRS – Claire is doing the road repairs and Steve and Patrick will have them look at and repair the area that had to be sandbagged by Mary Rohan’s.

9A)            GENERAL MANAGER REPORT – Patrick advised the RAS pump at the plant is operating again. The issue was an overload failure. The pump station pump keeps failing and he had had to go to turn it back on at least 10 times, many times during the night. It has been difficult to diagnose the problem. The pumps are 10 years old and according to the supplier, they would be ending the term of their life at this point. A new replacement is approximately $45,000 just for the pump. Installation will add to the cost. A rebuild would be a little less. The supplier will get amounts to Patrick. The problem with a rebuild is they come get the pump and it takes 3 months or more to get it back. Patrick is uncomfortable doing this. Even delivery of a new pump will take several months.   It will be best to get a new pump and take the broken pump back to rebuild to have on hand for when pump #2 goes out. Windsor Czeschin made a motion for Patrick to move forward on the new pump purchase and the Board will discuss the rebuild of pump #2 at the October meeting. Cynthia Adamson seconded the motion. Garret Higerd commented with this large of a purchase he would like to get more input from his sources and then have a special meeting. Patrick will email the specs to Garrett to review.   Cynthia withdrew her second so there can be a few more days of research, and then schedule a special meeting.

Patrick advised the road repairs that have been done look good. Black Gold and Clair will both look at the maintenance repairs and slurry coating and provide proposals.

Patrick advised that they have been waiting on parts for the blower replacement. Ultimately it should be half of cost of the prior repair.

Regarding the pump station noise complaint from neighbors, Patrick checked it out several times at day and night. He put some old hose under the lids that were up since the major line repair and he hasn’t heard any more complaints.

Country Glass will provide a new door for the plant. He is waiting for a quote. They will not be able to schedule the installation, so we may have to find someone to do that. The new back door for the camper shell is on the way.

Patrick had to leave the meeting for an emergency call out at the pump station.

7B) – continued JUNIPER DRIVE – Marianne asked if the Board wants the letter to JDSZB property owners to go in the billings or as a separate mailer? The Board requested a separate mailing. Marianne will circulate the draft for Board comment and make revisions and send final draft again for final approval.

6.         SNOW REMOVAL – Billy Czeschin presented a proposal for three years. The Board reviewed the proposal and asked Billy some questions and expressed concerns about the way the proposal was presented. The Board requested Billy to rewrite his proposal and give it to Patrick and it can be voted on at the October meeting.          

7B1)    CDAA PROGRAM – Patrick will continue processing the form.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 8/31/17. Windsor Czeschin made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members voted in favor.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with checks #7233 – 7238 with two signers for bills anticipated to arrive shortly. Cynthia Adamson seconded the motion and all Board members voted in favor.

9B.            OPERATOR IN TRAINING – Patrick is continuing to pursue potential candidates for the position.

9A1)    NEW PUMP – Patrick was able to come back to the meeting after the call out, and continue the discussion regarding the new pump purchase. Isabel Connolly made a motion to authorize Patrick Allen to order the new pump from the most reasonable supplier. Cynthia Adamson seconded the motion and Steve Shipley, Windsor Czeschin, Isabel Connolly and Cynthia Adamson voted in favor. Garrett Higerd voted no. Motion passed.

9C.            SEWER DISTRICT EASEMENTS – Tabled

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Windsor Czeschin made a motion to adjourn the meeting. Isabel Connolly seconded the motion and all Board members voted in favor. The meeting was adjourned at 7:31 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, October 10, 2017 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise. Windsor Czeschin will be unable to attend.

 
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