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April 2018 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

4/10/18

MEMBERS PRESENT:            Isabel Connolly, Cynthia Adamson, Windsor Czeschin

ABSENT:                                Steve Shipley, Garrett Higerd

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.            Windsor Czeschin called the meeting to order at 5:03 p.m.

2.            ADDITIONS TO AGENDA – None

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 3/13/18 MINUTES – Cynthia Adamson made a motion to approve the 3/13/18 Regular Board Meeting Minutes. Isabel Connolly seconded the motion and all Board members present voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 3/31/18. Cynthia Adamson made a motion to accept the financial report. Isabel Connolly seconded the motion and all Board members present voted in favor.

5A.            STRATEGIC PLANNING FOR RESERVES AND ASSET MANAGEMENT & RISK ASSESSMENT AND RATE STUDY – Subcommittee has not been able to meet yet.

5B.            2018/2019 BUDGET WORKSHEETS – Marianne reviewed the budget worksheets with the Board members present and identified the line items that will require more thought and discussion. To be revisited at the May Board meeting.

5C.            RESOLUTION 2018-01 – STATEMENT OF INVESTMENT POLICY – Cynthia Adamson made a motion to adopt Resolution 2018-01. Isabel Connolly seconded the motion and all Board members present voted in favor.

6A.      JOB PERFORMANCE REVIEWS – Steve and Isabel will meet with General Manager and Secretary this month. They have gone over the performance reviews and will arrange to meet with Patrick and Marianne when Steve returns.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – no updates

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – nothing to report

8.         BILLS TO BE PAID – Cynthia Adamson made a motion to pay the bills as presented with 1 signer on ck #7393-7395, with the second signature to be obtained when the checks are issued. Isabel Connolly seconded the motion and all Board members present voted in favor.

9A.            GENERAL MANAGER REPORT – Patrick discussed the items in his monthly update.

9A1).   MONO COUNTY LOAN – Isabel Connolly made a motion to approve the loan from Mono County for $100,000.00. Cynthia Adamson seconded the motion and all Board members present voted in favor. Cynthia will continue to work with the County on the documents.

9A2).            OFFICE OF EMERGENCY SERVICES – no update. Steve and Patrick need to get together to review the work to repair the culvert near the Rohan property on Juniper Drive and provide the estimate to OES.

9B2).            OPERATOR IN TRAINING/TRANSITION COMMITTEE– Windsor reported on the subcommittee meeting and two things became apparent. 1) Patrick wants to keep Jason Hatter working for the District in whatever capacity is negotiated and 2) he would like someone to take the pager one week per month. Steve Shipley and Windsor feel that adding another part-time employee goes above what they are comfortable with in the budget for employee costs. The discussions and negotiations will continue and all staffing requirements, compensations, etc. will be reviewed in the job performance reviews.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Marianne advised that an MOU with PERS is necessary for the Board to adopt regarding reporting additional compensation so that it is eligible for PERS. She will prepare an MOU for adoption at the May meeting.

Cynthia Adamson made a motion to adjourn the meeting. Isabel Connolly seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:46 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, May 8, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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