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April 2015 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

4/14/15

MEMBERS PRESENT:            Garrett Higerd, Windsor Czeschin, Cynthia

                                                Adamson, Rick Phelps

MEMBERS ABSENT:            Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Rick Phelps called the Board meeting to order at 5:07 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public in attendance.

4.            APPROVAL OF THE MINUTES – Cynthia Adamson made a motion to approve the 3/10/15 minutes. Windsor Czeschin seconded the motion, with the change to the minutes she requested regarding her attendance, and all Board members present voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 3/31/15. Windsor Czeschin made a motion to approve the financial report for the period ending 3/31/15. Garrett Higerd seconded the motion and all Board members present voted in favor.

5A.            2015/2016 BUDGET WORKSHEETS – The Board reviewed the worksheets and will bring ideas and recommendations to the May meeting. They requested a Capital Expenditure Budget from the General Manager to include paving costs and potential financing.

5B.            ADOPTION OF RESOLUTION 2015-01 RE: INVESTMENT POLICY – Garrett Higerd made a motion to adopt Resolution 2015-01. Cynthia Adamson seconded the motion and all Board members present voted in favor.

6A.            EMPLOYMENT CONTRACTS AND JOB PERFORMANCE REVIEWS – Rick Phelps and Cynthia Adamson were appointed as the sub-committee to meet with Marianne and Patrick and bring recommendations back to the Board.

Rick advised that Marianne is requesting that the Long Term Care premium benefit be restored in her contract, and not deducted from the medical expense reimbursement, and that Marianne also will be ending the lease on her office in Mammoth, resulting in a savings to the District. She will be allowed to use the conference room when the need arises. Rick and Cynthia recommended that the District pay the Long Term Care Insurance premium for Marianne, without taking it out of the Medical Expense Reimbursement allowance in her contract.

Rick advised that Patrick has requested a 2% raise to be accompanied by an annual 3% minimum CPI increase. Rick and Cynthia recommended that the District approve the raise as requested.

Windsor Czeschin made a motion to approve the recommendations of the committee regarding Patrick Allen and Marianne O’Connor employment contracts effective 7/1/15. Garrett Higerd seconded the motion and all Board members present voted in favor.

6B.      FIRE EMERGENCY WATER STORAGE TANKS ON JUNIPER DRIVE – Tabled since Steve Shipley was absent. Garret commented if the tanks are for use by property owners of the Juniper Drive Special Zone of Benefit, then an engineering study would have to be done in order to gain approval of the property owners.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Check #6553-6555 were signed with one signer, with the second signature to be obtained after issuance of the check.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – Tabled

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Tabled

9A.            GENERAL MANAGER UPDATE – Patrick Allen reported all is going well with the facilities and he reviewed his written report with the Board. He will continue to research ideas for a storage shed, and will investigate potential financing for the paving project at the treatment plant.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – JT Hatter Agreement Extension.

Garrett Higerd made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:30 p.m.

Cynthia advised she would not be attending the June 9, 2015 meeting.

The next Regular Board Meeting will be scheduled for Tuesday, May 12, 2015 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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