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August 2015 minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

8/11/15

MEMBERS PRESENT:            Rick Phelps, Cynthia Adamson, Steve Shipley, Garrett Higerd, Windsor Czeschin

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the Board meeting to order at 5:10 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public in attendance.

4.            APPROVAL OF 6/9/15 AND 7/14/15 MINUTES – Garrett Higerd made a motion to approve the minutes of the 6/9/15 Board meeting. Windsor Czeschin seconded the motion and Windsor, Garrett and Steve Shipley voted in favor. Cindy Adamson and Rick Phelps abstained as they were not present at the meeting. Cindy Adamson made a motion to approve the minutes of the 7/14/15 Board meeting. Rick Phelps seconded the motion and all Board members voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 7/31/15. Rick Phelps made a motion to accept the financial report, Windsor Czeschin seconded the motion and all Board members voted in favor.

5A.            DELINQUENT ACCOUNTS REPORT – Marianne indicated after further review of the delinquent accounts she is still comfortable not putting any of the delinquencies on the tax roll.

6A.      SNOW REMOVAL FOR 2015/2016 SEASON – Patrick Allen commented he would like the District to handle this the same way as last year. Garrett commented he likes the concept of having prepaid periods during the season rather than one payment for the entire contract at the beginning of the season. Rick Phelps and Garrett Higerd will be the sub-committee for this issue and will report to the Board in September the guidelines they come up with and then will meet with interested contractors and make their recommendation to the Board at the October Board meeting.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – Garrett Higerd reported there is a lot of paving going on in the area.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Tabled

9A.            GENERAL MANAGER UPDATE – Patrick Allen commented this has been an expensive month for the sewer facilities. He had the lift station cleaned for approximately $1,000. He is still having a difficult time getting the company to come up and service the generator at the pump station. Also a difficult time getting oil and belts for the blower. He has asked MCWD for some leads on who they use. The sewer collection line cleaning has been completed after finally getting the root cutter repaired. There was a small lateral leak at a private resident on Lake Manor Rd., but it was a plug in the clean out, so the responsibility of the property owner. There was a sewer leak near Appleton Dr. and the line had to be hand dug up for repair because access was denied by a propery owner adjacent to the line. The repair is complete. The truck has been serviced and new tires put on. The drying beds have been cleaned as well.

9B.            PAVING PROJECT AT TREATMENT FACILITY – Patrick Allen reported he is waiting for a call back from Rick Gorges of Black Gold Asphalt.

9C.            STORAGE SHED FOR TREATMENT PLANT – No update.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Check #6624-6626 and #6656-6658 were signed with one signer, with the second signature to be obtained after issuance of the check, and check #6623 was signed with two signatures for SCE.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Rick Phelps made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:45 p.m. Garrett Higerd indicated he would not be attending the September meeting.

The next Regular Board Meeting will be scheduled for Tuesday, September 8, 2015 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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