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April 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

4/11/17

MEMBERS PRESENT:            Windsor Czeschin, Steve Shipley, Cynthia Adamson

MAMBERS ABSENT:            Garrett Higerd

ONE BOARD VACANCY

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:30 p.m. (Windsor was delayed)

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public comment

4.            APPROVAL OF 3/22/17 MINUTES – Windsor Czeschin made a motion to approve the 3/22/17 Regular Board Meeting minutes. Cynthia Adamson seconded the motion and all Board members present voted yes.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 3/31/17. Windsor Czeschin made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5A.      NEW ACCOUNTING FIRM FOR GASB REPORTING – Tabled

5B.            2017/2018 BUDGET WORKSHEETS – Marianne reviewed the worksheets with the Board, which had been delivered by email to the Board prior to the meeting. Marianne will contact SDRMA with several questions brought up by the Board. What does the Juniper Drive Road insurance cover? What is the deductible on the treatment plant office door replacement and on repair/replace of the truck camper shell.

5C.            DELINQUENT ACCOUNTS REPORT – as of 4/11/17 – Marianne reviewed the accounts that have past due balances and commented that the number of delinquencies and the amounts of the delinquencies are continuing to improve, with many collected through escrow.

6A       NEW BUSINESS – ADOPTION OF RESOLUTION 2017-01 STATEMENT OF INVESTMENT POLICY – Cynthia Adamson made a motion to adopt Resolution 2017-0l as prepared. Windsor Czeschin seconded the motion and all Board members present voted in favor.

6B.      JOB PERFORMANCE REVIEWS – Cynthia and Garrett are scheduled to meet with Marianne and Patrick on May 1st.

6C.            CANDIDATES FOR VACANCY ON BOARD – Marianne advised she has placed a public notice in the Mammoth Times and The Sheet for two weeks, with a deadline for applications of 6/5/17, for appointment by the Board at the June 13th meeting.

6D.            OFFICER ELECTIONS – Cynthia Adamson nominated Garrett Higerd for Vice-President. Windsor Czeschin seconded the nomination and all Board members present voted in favor. Cynthia Adamson nominated Steve Shipley for President. Windsor Czeschin seconded the nomination and all Board members present voted in favor. Windsor Czeschin nominated Marianne O’Connor for Secretary of the Board. Cynthia Adamson seconded the nomination and all Board members present voted in favor.

7A.            PLANNING ISSES, RPAC, COMMUNITY CENTER - Marianne advised that the Board of Supervisors approved the recommended contractor for the skate park. There will be community meetings sponsored by the contractor and the County to provide the opportunity for interested parties to share ideas on the design and features of the park. Construction potentially will begin in June.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT - The road will need some repairs this summer due to the harsh winter conditions.

8.         BILLS TO BE PAID – Cynthia Adamson made a motion to pay the bills as presented with ck#7119-7123with only one signer, with the second signature to be obtained after issuance of check. Windsor Czeschin seconded the motion and all Board members present voted in favor.

9.            GENERAL MANAGER UPDATE – Patrick Allen discussed the status of the facilities and reported all is running smoothly. There has been one more sewer connection permit issued.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:40 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, May 9, 2017 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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