forex trading logo

Home Minutes
Minutes
May 2015 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

5/12/15

MEMBERS PRESENT:            Garrett Higerd, Windsor Czeschin, Cynthia

                                                Adamson, Rick Phelps, Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the Board meeting to order at 5:09 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public in attendance.

Rick Phelps attended the meeting at this point

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 4/30/15. Windsor Czeschin made a motion to approve the financial report for the period ending 4/30/15. Cynthia Adamson seconded the motion and all Board members present voted in favor.

6A.            EMPLOYMENT CONTRACTS AND JOB PERFORMANCE REVIEWS – Rick Phelps and Cynthia Adamson presented the letters to each employee regarding performance. Rick indicated the committee is recommending a 2% salary increase along with the stipulated 3% CPI increase in the current contract for Patrick Allen, General Manager, and the stipulated 3% CPI increase in the current contract for Marianne O’Connor, Secretary of the Board, along with a contract revision to eliminate language that the Long Term Care Insurance premium is to be deducted from the annual medical expense reimbursement; all effective 7/1/15. Rick Phelps made a motion to accept the letters to the employees and adopt the Addendum to Patrick Allen’s Employment Contract. Cynthia Adamson seconded the motion and all Board members present voted in favor. Rick Phelps made a motion to adopt the Addendum to Marianne O’Connor’s Employment Contract. Cynthia Adamson seconded the motion and all Board members present voted in favor. The letters and Addendums will be attached to the current employment contracts. Rick Phelps also advised that Marianne has offered to discontinue the lease on the office in Mammoth as a cost savings.

6C.      J.T. HATTER AGREEMENT – Windsor Czeschin made a motion to extend the J.T. Hatter Agreement from 10/31/14 – 5/31/16. Rick Phelps seconded the motion and all Board members present voted in favor.

6B.      FIRE EMERGENCY WATER STORAGE TANKS ON JUNIPER DRIVE – Tabled

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – Marianne gave an update on the skate park, pergola at the community center, and other projects planned by CSA1.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Tabled

4.            APPROVAL OF THE MINUTES – Cynthia Adamson made a motion to approve the 4/14/15 minutes. Windsor Czeschin seconded the motion. Rick Phelps, Windsor Czeschin and Cynthia Adamson voted yes, and Steve Shipley abstained as he was not present at the April meeting.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Check #6575-6580 were signed with one signer, with the second signature to be obtained after issuance of the check.

9A.            GENERAL MANAGER UPDATE – Patrick Allen reported all is going well with the facilities. Treatment is very good at the plant. The blower continues to trip randomly. There was a power outage two weeks ago at 7:30 a.m., but no problems. He would like to get some of the paving done in this fiscal year and then phase more in the next fiscal year and the year after. He will consult with Garrett Higerd about specs, etc. Patrick would like to keep each phase under the limit before it has to go out to bid. He created his Capital Budget based on phasing this project over several years. There is no financing available for this small of a project through CSDA. He has updated the USA Dig application and is waiting for the mapping tech to contact him.

Garrett Higerd attended the meeting at this point.

Regarding the Capital Budget, Patrick will work on a report on the age and use of the collection system in order to forecast replacement costs in the future. Rick Phelps made a motion to accept the Capital Budget presented as a guideline for future capital expenditures subject to funding and operational necessity. Cynthia Adamson seconded the motion and all Board members voted in favor.

5A.            2015/2016 BUDGET WORKSHEETS – The Board reviewed the worksheets and Marianne explained some revisions she and Patrick made since the April meeting. Garrett commented we may want to do the paving project all at once. Patrick responded he would like to do it in phases to keep each phase under the bidding requirement limit and also to keep the job small in size in order to save money and get the job done as soon as possible. Rick Phelps made a motion to adopt the 2015/2016 Budget for the Sewer Fund and the Juniper Drive Fund. Windsor Czeschin seconded the motion and all Board members voted in favor.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Snow Removal (August)

Rick Phelps made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 6:10 p.m.

Cynthia Adamson and Rick Phelps advised they would not be attending the June 9, 2015 meeting.

The next Regular Board Meeting will be scheduled for Tuesday, June 9, 2015 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
« StartPrev414243444546474849NextEnd »

Page 41 of 49


© Copyright 2014, Hilton Creek Commuinity Services District. All Rights Reserved.