forex trading logo

Home Minutes
Minutes
November 2014 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

11/11/14

MEMBERS PRESENT:            Garrett Higerd, Windsor Czeschin, Cynthia

                                                Adamson, Rick Phelps

MEMBERS ABSENT:            Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

GUESTS:                                Dave Foster, Bob and Patty Lambaren, Juan Castellanos

                                                Billy Czeschin

MINUTES

1.         Rick Phelps called the Board meeting to order at 5:07 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – Patty Lambaren inquired about the CPI increase to the Juniper Drive Road Maintenance Fees. It seems like the reserves are sufficient so why the increase? Garret Higerd responded the fees are based on an engineering study in order to have sufficient funds to repave the road in the future. Patty asked if 4-5 years of the budget can be posted to the website? Marianne will update the site.

4.            APPROVAL OF THE MINUTES – Cindy Adamson made a motion to approve the 10/14/14 minutes. Garrett Higerd seconded the motion and all Board members present voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 10/31/14. Windsor Czeschin made a motion to approve the financial report for the period ending 10/31/14. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5B.            CAPITAL RESERVE BANK ACCOUNT – Cindy Adamson and Marianne were able to open the new account at Bank of America.

5C.            PUBLICLY AVAILABLE SALARY SCHEDULE – Cynthia Adamson made a motion to approve the Publicly Available Salary Schedule effective 10/1/14. Garrett Higerd seconded the motion and all Board members present voted in favor.

6.         NEW BUSINESS – 0% Interest Financing for Energy Saving Equipment - tabled

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – The Crowley Lake Ball Field Concession Building has been connected to drinkable Mountain Meadows Mutual Water Co. water supply.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Dave Foster reported there is one culvert up on Pinion Drive that is plugged up and he would like it fixed before winter. Patrick will look at it tomorrow and arrange for the repair work.

9B.            APPROVAL AND ADOPTION OF HILTON CREEK COMMUNITY SERVICES DISTRICT SEWER SYSTEM MANAGEMENT PLAN – Cynthia Adamson made a motion to approve and adopt the Sewer System Management Plan. Garrett Higerd seconded the motion and all Board members present voted in favor.

9A.            GENERAL MANAGER UPDATE – Patrick Allen reported the he put the secondary tank in service at the plant and the treatment is good and the testing is good. Mike Cooney of State Water Resources Control Board came to inspect the plant and it went well. Patrick still has not had a response from PTC to get the second blower delivered. He will continue to pursue an update and delivery from PTC. Patrick reported there is a residential garage being proposed by the lift station in the Sierra Springs subdivision. The District has a 15 ft easement. The site plan indicates it may require a retaining wall. He will review the site plan he has just received.

9C.      SNOW REMOVAL CONTRACT FOR 2014/2015 SNOW SEASON – Garrett Higerd explained to the audience a brief history of snow removal requirements and issues the District has faced, and the legal advice received from Mono County Counsel this year indicating the snow removal service is not required to go out to public bid or require prevailing wages. Last season the District contracted with CD Construction and did not receive good service per the terms of the contract, even with very little snow. Patrick Allen commented the biggest issue was a lack of a cinder spreader, which was a required piece of equipment. Dave Foster commented he lives at the top of the loop and he was happy with the service. Rick Phelps commented that past problems were considered in developing a new contract for this season. Patty Lambaren inquired if the snow removal contractor is required to be licensed? Legal advice received by the District has indicated snow removal service does not require a contractor’s license. Garrett explained the District has revised the snow removal contract and has received two proposals, which are very competitive. The proposals were structured with different payment schedules so Garrett provided an analysis of theoretical snow removal costs for light, moderate, and heavy snow years to compare them. In a moderate snow year requiring 76 hours of snow removal, CD Construction would provide the service for $18,100 (33% savings over last year) and Billy Czeschin would provide the service for $20,100 (26% savings over last year). Garrett Higerd made a motion to not accept the CD Construction proposal and award the snow removal contract to Billy Czeschin for $16,500 for 40 hours plus $100.00/hour for additional service hours, according to the terms of the revised contract. Rick Phelps asked if Juan Castellanos (CD Construction) or Billy Czeschin wanted to make a comment. Juan declined, but said he did include cinder spreader equipment in his proposal and he showed the Board a picture of his cinder spreader. Billy commented he would like to do the snow removal for the District. Patty Lambaren asked why the District only got two proposals. Garrett explained that the General Manager reached out to other contractors, but only two proposals were received. Patty Lambaren commented she does have a problem with hiring an unlicensed contractor to be paid by public funds. Rick Phelps seconded the motion before the Board. Rick Phelps and Garret Higerd voted yes and Cindy Adamson voted yes for sufficiency. Windsor Czeschin abstained.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to approve the bills presented. Cynthia Adamson seconded the motion and all Board members present voted in favor. Check 6435 – 6440 were signed by only one signer with the second signature to be obtained after the checks are issued.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Initiative to make Juniper Drive one way and then give it back to Mono County for maintenance and snow removal

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members present voted in favor. The meeting was adjourned at 6:32 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, December 9, 2014 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
« StartPrev4142434445NextEnd »

Page 42 of 45


© Copyright 2014, Hilton Creek Commuinity Services District. All Rights Reserved.