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HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

8/12/14

 

MEMBERS PRESENT: Steve Shipley, Garrett Higerd, Windsor Czeschin

MEMBERS ABSENT: Rick Phelps, Cynthia Adamson

STAFF: Marianne O’Connor, Patrick Allen

 

1. Steve Shipley called the Board meeting to order at 5:16 p.m.

 

2. ADDITIONS TO AGENDA – Letter from Jon Jensen re: sewer use fees

 

3. PUBLIC COMMENT – None.

 

4. APPROVAL OF THE MINUTES – Tabled due to lack of voting quorum

 

5. FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 7/31/14. Windsor Czeschin made a motion to approve the financial report for the period ending 7/31/14. Garrett Higerd seconded the motion and all Board members present voted in favor, with Steve Shipley voting yes for sufficiency.

 

5A. PUBLIC HEARING - The regular meeting was closed at 5:33 p.m, and the Public Hearing was called to order at 5:34 p.m. There was no public in attendance, and no written public comment submitted. The Public Hearing was closed at 5:35 p.m.

 

Garrett Higerd made a motion to adopt Resolution 2014-04 on the Delinquent Accounts Report as of 6/30/14 for Sewer Use Fees and Juniper Drive Maintenance Fees. Windsor Czeschin seconded the motion and all Board members present voted in favor with Steve Shipley voting yes for sufficiency.

 

5B. MIKE GROSSBLATT LETTER – The Secretary and General Manager are arranging an appointment with the web designer to improve and update the District website and receive instruction on maintaining the site.

 

6. NEW BUSINESS – The letter from Jon Jensen was reviewed wherein he is requesting an adjustment of sewer use fees on the USFS lease cabin his family inherited. The General Manager will send a response that customers are paying for the ability to have the sewer service, not on usage, and adjustments cannot be made based on an individual property owner’s usage of their property. The fees are established by ordinance.

 

7A. PLANNING ISSUES, RPAC, COMMUNITY CENTER, ENTRANCE ISLANDS – The LVFPD will water the islands when they remember. The ball field concession stand is out for informal bid and construction should begin next month.

 

7B. JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Patrick will patch the hole in the pavement.

 

8. BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Garrett Higerd seconded the motion and all Board members present voted in favor with Steve Shipley voting yes for sufficiency. Checks #6361 – 6367 were signed by only one signer, with the second signature to be obtained when the check is issued.

 

9A. GENERAL MANAGER UPDATE – Patrick Allen reviewed his update with the Board. Treatment has come back and is good now with the blower working properly. He is back to operating just one blower. Hasn’t received information yet on the new blower. He is waiting on a spec sheet and solid estimate from PTC. The SCE bill should go back down. The secondary flights stopped again, he adjusted them and they are fine now.

The flow meter seems to be more accurate now that he had the line cleared, and RSIS will be coming in August to calibrate the meter. Qualcon came in and measured the pavement and they were the same as Clair Construction. Black Gold only measured at 8500 sq. ft. Qualcon and Claire were way higher in their measurements. The Board decided to delay the repaving for a year to build the capital improvement funds in the budget and Patrick suggested there may be some financing available. Patrick and Jason will clean the pump station. Chuck Villar will do the work.

 

The Board discussed some of the snow removal options based on the report from committee members Rick Phelps and Garrett Higerd. They would like to wrap this up at the September meeting. Marianne will check to see if she has an electronic version of the snow removal contract for 2013/2014.

 

Windsor Czeschin made a motion to adjourn the meeting. Garrett Higerd seconded the motion and all Board members voted in favor, with Steve Shipley voting yes for sufficiency. The meeting was adjourned at 6:50 p.m.

 

The next Regular Board Meeting will be scheduled for Tuesday, September 9, 2014 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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