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October 2014 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

10/14/14

MEMBERS PRESENT:            Steve Shipley, Garrett Higerd, Windsor Czeschin, Cynthia

                                                Adamson Rick Phelps

MEMBERS ABSENT:            None

STAFF:                                   Marianne O’Connor, Patrick Allen

GUESTS:                                Dave Richman

MINUTES

1.         Steve Shipley called the Board meeting to order at 5:10 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – Dave Richman asked if the District has signed up for USA Dig? Mountain Meadows Mutual Water Company will fund 1/3 of the cost of the annual fee. Patrick responded this is a good idea and he will apply and will work with Dave Richman.

4.            APPROVAL OF THE MINUTES – Cindy Adamson made a motion to approve the 7/8/14 minutes. Rick Phelps seconded the motion and Garrett Higerd, and Rick Phelps voted in favor with Cindy Adamson voting yes for sufficiency and Windsor Czeschin and Steve Shipley abstaining as they were not present at the 7/8/14 meeting. Windsor Czeschin made a motion to approve the 9/9/14 minutes. Cindy Adamson seconded the motion and Steve Shipley, Garrett Higerd, Windsor Czeschin and Cindy Adamson voted in favor, with Rick Phelps abstaining as he was not present at the 9/9/14 meeting.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 9/30/14. Rick Phelps made a motion to approve the financial report for the period ending 9/30/14. Garrett Higerd seconded the motion and all Board members voted in favor. Marianne advised she had recently participated in the annual audit conducted by Robert Johnson, CPA. One recommendation from the auditor is for the District to open a separate savings or checking account for the Capital Reserve Fund at Bank of America.

DELINQUENT ACCOUNTS REPORT – Marianne reviewed the report on delinquencies as of 10/14/14.

5A.      CPI INCREASES – Marianne received information from Mono County Counsel that if the Board wishes to change the current ordinance regarding CPI increases, public hearings are required under Prop 218. Windsor indicated she is in favor of going through the process to change the ordinance. The Board agreed that the District needs to have the ability to activate CPI increases in the future, and to possibly consider limitations. Marianne was requested to put this on the calendar for a future agenda item.

9B.      SNOW REMOVAL – Garrett Higerd explained the Board’s approach to snow removal services for this season based on new legal advice that it is not required that the services be put out to the formal bid process. They have received a bid proposal from Billy Czeschin Snow Removal for $22,500 base rate for 40 hours of service, plus $100 per hour for all hours beyond the base 40 hours. He was considering the requirement to have to pay prevailing wages in his proposal. Garrett has received new information from Mono County Counsel that prevailing wages will not be required, which he will discuss with Billy Czeschin. Dave Richman inquired if the Board is sole sourcing this contract? Garrett responded because the prior contractor, based on performance last season, would be considered a non-responsible bidder in a formal bidding process, the Board opted to go this direction. Patrick Allen commented a base rate of $16,000 would be more reasonable. Garrett explained that any contractor can present a proposal to the Board. Garrett requested Patrick Allen to contact Juan Castellanos, of CD Construction, to present a proposal and include an explanation of how they will be sure their service will be above the level of the service received last season. Patrick will also contact Rock ‘n Dirt to see if they have any interest in presenting a proposal. Patrick will provide any proposals received to the Board and discuss them with Rick Phelps and Garrett Higerd prior to the November meeting. The contract will be awarded at the November 11, 2014 meeting for the period 11/15/14 – 4/15/15.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – The Crowley Lake Ball Field Concession Building is in progress. A site plan is to be developed for the entire Crowley Lake Community Center parcel to determine how a library and skate park can both be developed on the parcel.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Steve Shipley asked Patrick if there is still a chipped manhole cover that needs to be replaced?

7C.            WEBSITE – The website has been updated and Marianne and Patrick will continue to update it with agendas, minutes and other pertinent reports.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented. Cynthia Adamson seconded the motion and all Board members voted in favor. Checks #6417 – 6424 were signed by two signers by accident, but were blank.

9A.            GENERAL MANAGER UPDATE – Patrick Allen reported the pothole on Juniper Drive has been repaired. He experienced a call out at the pump station. The problem has been resolved by replacing a battery. He used a vactor today with Chuck Villar Construction to clean out the pump station. He is still working on the System Management Plan. There is still no word from PTC regarding the new blower. The treatment at the plant has been good. He signed off on the ball field concession sewer connection. He will have the drying bed cleaned out before winter.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Rick Phelps requested an addition to the November agenda: 0% Interest on financing for energy saving equipment. He will provide information or a presentation.

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 6:45 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, November 11, 2014 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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