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December 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

12/12/17

MEMBERS PRESENT:            Steve Shipley, Garrett Higerd, Isabel Connolly

            Cynthia Adamson, Windsor Czeschin

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:05 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 11/14/17 MINUTES – Cynthia Adamson made a motion to approve the 11/14/17 Regular Board Meeting Minutes. Garrett Higerd seconded the motion and all Board members voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 11/30/17. Garrett Higerd made a motion to accept the financial report. Isabel Connolly seconded the motion and all Board members voted in favor. Budget Review 6-mo. YTD will be in the January agenda. Marianne will do an analysis of the CPI increases to the JD fees.

6A.      CL SKATE PARK – Closed until Spring.

6B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Tabled, nothing to report

8A.            GENERAL MANAGER REPORT – Patrick discussed the items in his monthly update and the issues with the generator going on even without a power outage. It appears to be an issue with the auto sequence control module. Still only Pump #2 running at the pump station until Flo-Services schedules to bring rebuilt Pump #1.

8A2).            RESOLUTION 2017-02 – Cindy Adamson made a motion to adopt Resolution 2017-02 Permitting Reimbursement for Capital Expenditures (a document required by Ibank). Isabel Connolly seconded the motion. Garrett Higerd commented he doesn’t support taking out debt if we have the funds to pay for expenditures and have other funding options. He has been in touch with a financial consultant to help with a rate and reserve study and one option he suggested could be cost effective. He will get the information to Marianne to distribute. Steve commented he agrees with Garrett to an extent, but he doesn’t want us to preclude funding options if we have another expensive issue after having to spend $110,000 out of the District’s Capital Reserves this year. Steve Shipley, Windsor Czeschin, Cindy Adamson and Isabel Connolly voted in favor of the motion. Garrett Higerd voted no.

8B.            OPERATOR IN TRAINING – Tabled. Jason is still interested. Windsor would like to include in the January discussion of this issue visiting on-call time and getting help with the 24/7 requirement on the General Manager.

7.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with checks #7310-7313 with one signer with second signature to be obtained when check is issued, and #7309 with two signers for Steve Shipley medical expense reimbursement. Cynthia Adamson seconded the motion and all Board members present voted in favor.

9.         NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – 6-mo YTD Budget Review

Garrett Higed made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 6:18 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, January 9, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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