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February 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

2/14/17

MEMBERS PRESENT:            Garrett Higerd, Cynthia Adamson, Rick Phelps, Windsor Czeschin, Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:06 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public comment

4.            APPROVAL OF 12/13/16 MINUTES – Cynthia Adamson made a motion to approve the 12/13/16 Regular Board Meeting minutes. Rick Phelps seconded the motion and all Board members present voted yes.

Windsor Czeschin attended the meeting at this point.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 1/31/17. Rick Phelps made a motion to accept the financial report. Garrett Higerd seconded the motion and all Board members voted in favor.

5A.      6-month YTD Budget Review - Marianne reviewed the Actual to Budget reports @ 12/31/16 and recommended a budget revision of $10,000 increase to Snow Removal (prorated between the Sewer Fund and Juniper Drive Fund) and a $20,000 increase to Capital Purchases/Improvements. Rick Phelps made a motion to adopt the revised 2016/2017 Budgets with these adjustments. Garret Higerd seconded the motion and all Board members voted in favor.

            Garrett Higerd indicated he is in favor of and made a motion to approve transferring the total of $47,290.65 from the Capital Reserve Savings to the Sewer Fund checking account to cover the capital purchases and improvements paid out of the Sewer Fund operating account. Windsor Czeschin seconded the motion and all Board members voted in favor.

6.         NEW BUSINESS – Rovana Treatment Facility – Garrett updated the Board regarding the sewer issue in Rovana. There was no Board action taken or any further discussion.

7A.            PLANNING ISSES, RPAC, COMMUNITY CENTER - Garrett commented that the skate park design and build will be going out to bid.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT - There have been no formal snow removal complaints. Steve Shipley discussed snow removal on an easement road to the Scruggs property and behind the Shibley’s property. It is paved, but the JDSZB did not pay for it. This road would not be included in any repaving as part of JDSZB. Windsor commented in the Fall we should send a letter to the Juniper Drive property owners to mark their driveways, etc. and also if they are not marked, we are not responsible for any damages, etc.

9.            GENERAL MANAGER UPDATE – Patrick Allen discussed the items in his report. He will also authorize a $500 bonus for Jason Hatter for all of his extra work and coordination during the severe storms.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with ck#7079-7084 signed with only one signer, with the second signature to be obtained after issuance of check. Cynthia Adamson seconded the motion and all Board members voted in favor.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS – Resignation of Richard Phelps effective 4/1/17.

Marianne and Patrick would not be able to attend the regular March meeting date, so the Board agreed to reschedule for the following week.

Rick Phelps made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 6:32 p.m.

The next Regular Board Meeting will be scheduled for Wednesday, March 22, 2017 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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