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October 2016 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

10/11/16

MEMBERS PRESENT:            Garrett Higerd, Cynthia Adamson, Rick Phelps, Windsor Czeschin

MEMBERS ABSENT:            Steve Shipley

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Rick Phelps called the meeting to order at 5:08 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – No public comment

4.            APPROVAL OF 9/13/16 AND 7/12/16 MINUTES – Approval of 7/12/16 minutes tabled due to lack of quorum of members attending the Board meeting. Windsor Czeschin made a motion to approve the 9/13/16 Regular Board Meeting minutes. Cynthia Adamson seconded the motion and all Board members present voted yes.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 9/30/16. Windsor Czeschin made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members present voted in favor.

5B.            CAPITAL BUDGET DISCUSSIONS – Once all of the summer projects are taken care of he will review the capital budget for any future projects and distribute a proposed budget to the Board prior to the November meeting.

6.         NEW BUSINESS – None

7A.      SNOW REMOVAL 2016/2017 – A proposal was received from Billy Czeschin Snow Removal for $22,500 for 40 hrs. of snow removal and $65.00/hr. for all hours over 40 hrs. during the term of the contract. Garrett Higerd made a motion to accept Billy Czeschin’s proposal and execute a contract. Rick Phelps seconded the motion and Rick Phelps, Garrett Higerd and Cynthia Adamson voted in favor with Windsor Czeschin abstaining due to a potential conflict of interest. Patrick will contact Billy to advise him of the acceptance.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT - Tabled, nothing to report

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with ck#6982-6987 signed with only one signer, with the second signature to be obtained after issuance of check, and ck#6981 signed with two signatures for the snow removal contract installment. Cynthia Adamson seconded the motion and all Board members present voted in favor.

9.            GENERAL MANAGER UPDATE – Patrick Allen discussed that the driveway paving project will be done on Thursday. He advised we have developed a sheet to present to all contractors to obtain their information and required documents for all projects performed for the District. He is still waiting for the new blower to arrive so they can assemble it. The plant is running well

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS - None

Windsor Czeschin made a motion to adjourn the meeting. Garrett Higerd seconded the motion and all Board members present voted in favor. The meeting was adjourned at 5:40 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, November 8, 2016 at 5:00 p.m. at the Sewer Treatment Facility Office due to elections, unless posted otherwise.   (At the time of typing these minutes, the meeting has been rescheduled for WEDNESDAY, November 9th at the sewer plant).

 
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