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November 2017 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

11/14/17

MEMBERS PRESENT:            Steve Shipley, Garrett Higerd, Isabel Connolly

            Cynthia Adamson, Windsor Czeschin

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:08 p.m.

2.            ADDITIONS TO AGENDA - None

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 9/12/17, 10/10/17 and 10/25/17 MINUTES – Cynthia Adamson made a motion to approve the 9/12/17 Regular Board Meeting Minutes and 10/25/17 Special Board Meeting Minutes. Isabel Connolly seconded the motion and all Board members voted in favor. Garrett had a question on the 10/10/17 minutes regarding Isabel’s motion under Item 8A. Isabel requested an amendment to the minutes to read: Isabel Connolly made a motion for Patrick Allen to submit a funding application to Ibank to include all projects deemed necessary, appropriate and approved by the Board and to research funding alternatives and the cost to do a rate study. Isabel made a motion to approve the 10/10/17 minutes as amended. Garrett Higerd seconded the motion and all Board members voted in favor.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 10/31/17. Isabel Connolly made a motion to accept the financial report. Cynthia Adamson seconded the motion and all Board members voted in favor. Marianne briefly discussed the delinquent accounts for sewer fees and Juniper Drive fees.

6A.      CL SKATE PARK – Garrett commented the skate park will be shut down for winter and construction resumed in Spring.

6B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Patrick commented the CDAA paperwork has been submitted. Patrick also commented he is happy with Clair’s work on the road and the rest will be done in Spring. Steve Shipley commented he wants to leave the sandbags in near Mary Rohan’s residence until Spring so it doesn’t leave a hole it they are removed, and also for erosion control. If they aren’t needed in Spring they can be removed and the repair made then.

8A.            GENERAL MANAGER REPORT – Patrick discussed the items in his monthly update. Marianne will review the Juniper Drive engineering study to see what percent of the General Managers salary is in that study as it relates to the JD Budget. It seems that an adjustment should be made for this fiscal year. Garrett commented he is working on an amendment to a zone of benefit elsewhere in the County so he is gaining some insight into this process.

Patrick will contact Bishop Glass about a door replacement at the plant.

Garrett delivered to Patrick all of the plans that have been scanned and now are held electronically along with easement deeds.

7.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with checks #7284 – 7289 with one signer with second signature to be obtained when check is issued. Cynthia Adamson seconded the motion and all Board members present voted in favor.

8B.            OPERATOR IN TRAINING – Patrick has been pursuing the options

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS - 6 month Budget Review in January. Garrett suggests that we discuss the rate study and possibility of developing a review plan. He will work with PA to research this issue.

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 6:45 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, December 12, 2017 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise.

 
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