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HILTON CREEK COMMUNITY SERVICES DISTRICT

3222 CROWLEY LAKE DR.

CROWLEY LAKE CA. 93546

(760) 935-4500

 

SEWER SYSTEM MANAGEMENT PLAN

2014

 

CONTENTS:

 

 

I.               GOALS

 

II.            ORGANIZATION

 

III.         OVERFLOW EMERGENCY RESPONSE PLAN

 

IV.          FATS, OILS, AND GREASE

 

V.             LEGAL AUTHORITY

 

VI.          MEASURES AND ACTIVITIES

 

VII.       DESIGN AND CONSTRUCTION STANDARDS

 

VIII.    CAPACITY MANAGEMENT

 

IX.          MONITORING, MEASUREMENT, AND PROGRAM MODIFICATION

 

X.             SSMP AUDITS

 

XI.          COMMUNICATION

 

               APPENDIX A

              

               APPENDIX B

 

 

ELEMENT I: GOALS

  1. Eliminate      sanitary sewer overflows.
  1. Prevent      public health hazards.
  1. Minimize      inconveniences by responsibly handling interruptions in service.
  1. Protect      the investment in collection systems by maintaining adequate capacities and      extending useful life.
  1. Prevent      unnecessary damage to public and private property.
  1. Use      funds available for sewer operations in the most efficient manner      possible.
  1. Convey      wastewater to treatment facilities with a minimum of infiltration, inflow,      and exfiltration.
  1. Provide      adequate capacity to convey peak flows.
  1. Perform      all operations in a safe manner to avoid personal injury and property      damage.
  1. Reduce,      wherever possible, energy consumption.

This SSMP supplements and supports the District’s existing Operations and Maintenance Program and goals by providing high level, consolidated guidelines and procedures for all aspects of the District’s sewer system management. The SSMP will contribute to the proper management of the collection system and assist the District in minimizing the frequency and impacts of SSO’s by providing guidance for the appropriate maintenance, capacity, management, and emergency response.

 

ELEMENT II: ORGANIZATION

This section of the SSMP identifies District Staff who are responsible for implementing this SSMP, responding to SSO events, and meeting the SSO requirements. This section also includes the designation of the Authorized Representative to meet SWRCB requirements for completing and certifying spill reports.

GENERAL INFORMATION ABOUT HILTON CREEK C.S.D.:

               Full time employees: 1                   Population served: 800-1200 (seasonal)

               Miles of collection system: 9.3               Average daily flow:   35,000 GPD

               Number of pump stations: 1               Service connections:     400

The General Manager is the only full time employee at HCCSD. It is the General Manager’s responsibility for implementing the measures outlined in the SSMP. The General Manager is also responsible for responding to and reporting all SSO’s.

               HCCSD General Manager:               Patrick Allen, Operator IV, Cert # 8161

                                                                         (760) 935-4500

Also in the chain of communication is Jason Hatter, Operator I (contract employee):

                                                                         Jason Hatter:

                                                                         (760) 914-1272

Through a mutual-aid agreement with Mammoth Community Water District, Keith Hafner, Operator III, is also available:

                                                                           Keith Hafner:

                                                                          (760) 934-2596

All records and ordinances are kept by the Board Secretary, Marianne O’Connor:

                                                                           Marianne O’Connor

                                                                          (760) 934-6299

 

ELEMENT III: OVERFLOW EMERGENCY RESPONSE PLAN

This section of the SSMP provides an overview and summary of the District’s emergency response documents and procedures for sewer overflows. Complete documentation of the Overflow Response Plan can be found in Appendix A.

In addition to the information provided in Appendix A, The District has at its disposal:

- A portable rodder/jetter

- Containment equipment including waddles, sandbags, portable pumps, hazard    

   signage, chlorine sprayer.

- All appropriate safety gear including traffic vests and signs.

 

ELEMENT IV: FATS, OILS, AND GREASE (FOG) CONTROL

This section of the SSMP discusses the District’s FOG control measures, including identification of problem areas, focused cleaning, and source control.

HCCSD has only one small commercial kitchen. The District has a very good relationship with the proprietors. All grease possible is collected and disposed of properly. The kitchen drains and lines are cleaned regularly, showing little impact.

In the future, if an ordinance regulating the commercial generation of FOG is required, the HCCSD Board is willing to do so.

The District has recently begun an outreach program to all customers regarding FOG.

A sample of the District’s FOG brochure is included in this report. Also included is a mailing letter regarding the disposal of rags and wipes.

Trouble areas of grease are well known and are inspected, CCTV’d, and cleaned on a regular basis. Our one pump station is inspected frequently and cleaned out with a vactor on a regular basis.

ELEMENT IV: FOG (continued)

Contract employees used in these efforts are as follows:

               Villar Construction, vactor services:       (760) 934-2114

               Tim Trainor-Drain Pro, CCTV:             (760) 937-1449

 

ELEMENT V: LEGAL AUTHORITY

This section of the SSMP discusses the District’s Legal Authority, including its Ordinances and agreements with other agencies.

For a list of ordinances pertaining to construction standards, installation, inspection, and enforcement of violation, please refer to Appendix B.

All ordinances and records are kept by the Secretary of the Board whose contact information is supplied above.

 

ELEMENT VI: MEASURES AND ACTIVITIES

This section of the SSMP discusses the District’s operation, maintenance, and other related measures and activities. Included are discussions of collection system maps, resources and budget, preventative maintenance, inspections, contingency, and training.

The district possesses a complete and up to date set of maps. This includes the collection system (both gravity and force), the pump station, and parcel maps. Manholes have been identified, numbered, and logged. Collection system maps include all pertinent data including location, size, construction, and grade. A set of collection system maps is also on file electronically.

The financial health of HCCSD has been steadily improving since rate increases enacted in the years 2010-2012. All financial data including budget and capital improvement can be found on our website: www.hiltoncreekcsd.com

For a discussion of preventative measures in regards to the collection system, please refer to SECTION 4 (FOG), and Appendix A (spill prevention).  

Field notes and binders are kept for manhole inspections, pump station maintenance and testing, and all main process equipment. Flow monitoring is complete and the flow meter is calibrated yearly. Collection system maps are color coded as to sections cleaned. Trouble areas such as grease or roots are noted.

Critical inventory is simplified by a number of redundant systems in critical locations. Our one pump station currently has a back-up pump in place. Contacts for suppliers of all critical equipment are kept on file. Private contractors provide additional major support. Equipment such as pumps, generators, vactors, and CCTV are available from multiple sources.

A plan is in place for the continued education of HCCSD’s General Manager. A certificate in Collections Systems Operations will be achieved in the next year.

 

ELEMENT VII: DESIGN AND CONSTRUCTION STANDARDS

This section of the SSMP refers to guidelines and ordinances relating to design and construction.

All District requirements for design and construction are contained in Appendix B.

All ordinances are kept on file by the Board Secretary.  

The District’s collection system is sufficient for total community build out. No new construction will be needed. This includes both piping and lift station. Repairs and upgrades are completed using existing ordinances, State and industry standards, and often under permit and inspection of Mono County Department of Public Works. Whenever necessary, outside engineering sources are used.

HCCSD has in place an inspection process for all new service connections. All construction is inspected and signed off by the General Manager. Inspection records are kept by the Board Secretary.

 

ELEMENT VIII: CAPACITY MANAGEMENT

Element VIII, Capacity Management, is not required by agencies serving a population of less than 10,000.

As mentioned in Element VII, the District’s collection system capacity is adequate for full community build-out. Engineering studies and upgrades were completed in 2000 by Triad Holmes Engineering and Williamson and Schmid Engineering.

 

ELEMENT IV: MONITORING, MEASURING, & PROGRAM

MODIFICATION:

This section of the SSMP discusses parameters the District tracks to monitor the success of the SSMP and how the District plans to keep the SSMP current.

The District tracks several performance measures including but not limited to: number of SSO’s, cause, location, and volume. Records are kept of all SSO events. All trouble areas are recorded and monitored regularly. SSO events are rare, with only one in the last 19 months.

The SSMP will be reviewed yearly, or as required, and updated as needed.

 

ELEMENT X: AUDITS

The District will complete audits of the SSMP each year. The audit will include the following:

- Review of progress made on developments of the SSMP.

- Review of monitoring and measurement tracked under Element IX.

- Description of system improvements during the past year.

- Description of system improvements planned.

 

ELEMENT XI: COMMUNICATION

The Hilton Creak C.S.D. SSMP will be available on our website for public review. The SSMP will be presented to the Board of Directors for approval. Under all applicable State laws, the Board meets monthly. Meeting agendas are posted in three public places the prior week. The public, of course, is always welcome.

 

APPENDIX A

 

HILTON CREEK C.S.D.

 

EMERGENCY RESPONSE INFORMATION

 

FOR CLASS I SPILLS (over 1000 gallons or surface water impact) Call ASAP:

   California Emergency Management Agency   -   800-852-7550

   Lahontan Regional Board Main #     -   760-241-6583

   Mono County Health Dept.           -         760-924-1830

   Louis Molina (Mono County Health) -   760-924-1845

OTHER CONTACT INFORMATION:

     Mike Coony

     Lahontan Regional Board

     14440 Civic Dr. St. 200

     Victorville Ca. 92392

       760-241-7353

    

     Karl Schnadt – MCWD Superintendent (vactor service)     760-934-2596

                                                         Also:   Joe Arechiga         760-914-0263

     Drain Pro (Tim Trainor) CCTV and rodder/snake:   760-937-1449

     Juan Castellano (construction/excavation/vactor)   760-937-5550

     Villar Construction: (vactor)                                     760-934-2114

    

     CIWQS:   866-792-4977

     State Water Resources Control Board Online:

                

             Our Account #:   102252873

             Log-in Code:       h233588m

             User I.D.:             pallen

             Password:           HccsD15

HCCSD WDID # -     6SS011147

 

RESPONSE PLAN:

Hilton Creek Community Services District will respond to an SSO verbally. Dial 911 for emergency response by local agencies.

For all threatened discharges, call the Lahontan Regional Board as soon as possible. Their contact information can be found above. Written notification to the Lahontan Regional Board must be sent within 10 business days of an unauthorized discharged.

Hilton Creek Community Services District has entered into a Mutual Aid Agreement with Mammoth Community Water District. MCWD has two high pressure vactors and CCTV capabilities. Personnel are on stand by 24/7. MCWD contact information, as well as contact information for private company assistance can be found above.

If it is suspected the spill has reached receiving water, proper sampling protocol must be observed by sampling above and below the spill. MCWD Lab Technician, Blair Hafner, can be reached at:

                                       760-934-2596

Observe all safety rules and protect public health through proper traffic safety and hazard signage.

Chlorine bleach diluted in water is to be used as a disinfectant around the spill only, providing nothing can reach receiving waters.

Containment, to the greatest extent possible, will be attempted. Containment equipment includes: waddles, sandbags, portable pumps and generator, vactor.

 

SPILL PREVENTION MEASEURES:

 

Scheduled and regular cleaning/vactoring/rodding of the collection system lines:

Our entire system was cleaned in 2013 by Clean Harbors Inc. The District’s plan is to have the entire system vactored and cleaned once every three years. In the intervening years, all trouble areas are CCTV’d and jetted/rodded as needed. Manhole inspections and root control efforts are ongoing.

Our one pump station is cleaned/vactored yearly. It is backed up by a generator with automatic ATS. The call out system is robust and redundant. Regular inspection, testing, and monitoring are ongoing.

 

APPENDIX B

 

HILTON CREEK COMMUNITY SERVICES DISTRICT

 

ORDINANCES

ORDINANCE NO.          DATE ADOPTED          TITLE OF ORDINANCE

81-01                                       March 19, 1981                      AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                THE HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                PROVIDING REGULATIONS FOR SANITARY SEWERS,

                                                                                                DISCHARGE OF SEWAGE, RATES AND CHARGES FOR

                                                                                                SEWER SERVICE, AND ENFORCEMENT MEASURES IN

                                                                                                CASE OF NON-PAYMENT OF CHARGES OR VIOLATION

                                                                                                OF REGULATIONS      

Un-numbered                           June 12, 1980                                  STANDARD SPECIFICATIONS FOR THE CONSTRUCTION

                                                                                                OF BUILDING SEWERS

92-01                                       March 19, 1992                      AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING COMMENCEMENT OF BILLING FOR NEW

                                                                                                SEWER SERVICE

93-01                                       December 16, 1993                AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING MAIL SEWER LINE EXTENSIONS AND USE

                                                                                                OF SEWER AVAILABILITY FEES – AMENDING SECTION 6.12 OF          

                                                                                                DIVISION VI OF ORDINANCE NO. 81-01

95-01                                       May 25, 1995                                  AN ORDINACE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING SEWER CONNECTION CHARGES – AMENDING

                                                                                                SECTIONS 7.02 AND 7.03 OF DIVISION VII OF DISTRICT

                                                                                                ORDINANCE NO. 81-01

96-01                                       November 21, 1996                AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING THE ALLOCATION OF THE DISTRICT’S SEWAGE

                                                                                                TREATMENT CAPACITY AND APPLICATIONS FOR SEWER

                                                                                                SERVICE – REPEALING SECTIONS 6.01, 6.02, 6.03, 6.04 AND

                                                                                                6.07 OF DIVISION VI OF ORDINANCE 81-01 AND AMENDING

                                                                                                SECTIONS 6.08 AND 6.09 OF DIVISION VI OF ORDINANCE 81-01

97-01                                       February 27, 1997                  AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING LATERAL SEWERS AND BUILDING SEWERS

-        AMENDING SECTION 3.15 OF DIVISION III OF ORDINANCE

NO. 81-01

97-02                                       February 27, 1997                  AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                ESTABLISHING LOCAL CLAIMS PROCEDURES

2002-01                                   May 16, 2002                                  AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                CONCERNING COMMENCEMENT OF BILLING FOR NEW

                                                                                                SEWER SERVICE – AMENDING SECTION 7.09 OF DIVISION VII  OF ORDINANCE NO. 81-01

2013-01                                   April 9, 2013                                    AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE

                                                                                                HILTON CREEK COMMUNITY SERVICES DISTRICT

                                                                                                AMENDING SECTION 7.01 OF DIVISION VII OF ORDINANCE NO.

                                                                                                81-01 CONCERNING SEWER SERVICE CHARGES

 

 

 

    

 

 

 
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